Scope and who we are
WHOLYSTEMS LLP is responsible for personal information processed through this website. This notice applies when you browse the site, contact us, request a demonstration, or follow a link to a service we use to support those activities.
Information we collect
We may collect information you provide when contacting us or arranging a demonstration, including your name, work email address, company, team, and the goals or workflows you want to discuss. We also receive information contained in communications you send to us.
Our hosting and security providers may process technical information such as IP address, browser and device type, requested pages, timestamps, referral information, and diagnostic or security logs. We do not ask you to upload confidential company documents through this public website.
How and why we use information
We use personal information to provide and secure the website, respond to enquiries, arrange and personalise demonstrations, maintain business records, improve our communications, prevent misuse, and comply with legal obligations.
Depending on the circumstances and applicable law, we rely on your consent, steps taken at your request before entering a contract, our legitimate interests in operating and developing our business, and compliance with legal obligations.
Retention, cookies, and security
We retain personal information only for as long as needed for the purposes described above, including follow-up on enquiries, business recordkeeping, dispute resolution, and legal compliance. Retention periods depend on the type of information and the reason it was collected.
We use reasonable technical and organisational measures designed to protect personal information. No internet service is completely secure, so please avoid sending confidential, sensitive, or regulated information through the public website.
The website may use essential browser technologies needed for operation and security. Where non-essential cookies or similar technologies are introduced, we will provide any notice and consent controls required by applicable law.
Your privacy rights and contact
Depending on where you live, you may have rights relating to your personal information, including the right to:
- request access to and a copy of personal information we hold about you;
- ask us to correct, delete, or restrict the use of your information;
- object to certain processing or withdraw consent where processing is based on consent;
- request data portability where applicable; and
- raise a concern with the data-protection authority available in your jurisdiction.
We may need to verify your identity before completing a request. Legal exceptions may apply to some rights.
Contact WHOLYSTEMS LLP through our Contact page with privacy questions or requests. We may update this notice when our services, providers, or legal obligations change.